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INFORMATION GOVERNANCE IN A NEW ERA: HOW GLOBAL LEGAL AND TECHNOLOGY CHANGES AFFECT YOU

RECORDS MANAGEMENT IS CHANGING. ARE YOU READY?

Webinar at 2 pm ET on March 25, 2014.

Across the globe, there is a trend toward increased regulatory scrutiny that increases the stakes for non-compliance with records retention regulations. At the same time, the enterprise is changing. Corporate IT is becoming less corporate, more mobile, and less centralized. Records are created and stored in mobile devices, in the cloud, and in dozens or hundreds of repositories that were not designed with records management in mind, and may not even be under control of corporate IT.

The IGI has completed a study of key global legal and technology developments and their effect on records and information management best practices. We will be discussing the key findings of the study on a webinar hosted by IGI Charter Supporter Recall (who commissioned the study) at 2 pm ET on March 25, 2014.

On the webinar, Barclay T. Blair, Executive Director of the IGI, will discuss the findings and how organizations should respond to increased scrutiny of their information governance policies and practices.  The complete IGI report will be available to attendees after the webinar and will be available for download at www.IGInitiative.com immediately after the webinar.

 

THE IGI HAS COMMENTED ON PROPOSED CHANGES TO THE FEDERAL RULES OF CIVIL PROCEDURE

“The IGI generally supports the proposed Amendments in their present form. As further explained below, we believe that it would be useful in connection with the weighing of what constitutes “reasonableness” in preserving data under Rule 37(e), to have the advisory notes to Rule 37(e)(2) explicitly reference the fact that information management in the digital age is complex and nuanced, and that there is no “one” solution to solving the problem of over-accumulation of records and information leading in turn to issues surrounding over-preservation. We also believe that the advisory notes should go on to say that there are a variety of advanced technologies, tools and techniques emerging in the marketplace that, if used properly by corporations and institutional actors, may help to reduce the level of over-preservation that is of such evident concern.

While the adoption of a national standard in e-discovery – at least at the federal level – serves to provide clarity and is otherwise well-intentioned, our overarching view is that true success in reducing the cost and complexity of litigation will come primarily from technological changes in the corporate office environment, coupled with greater education of the bench and bar on how electronically stored information may be managed appropriately in a time of accelerating technological change. For us, it is important that the Committee understands the greater information governance context that particularly large corporate actors increasingly find themselves in, when thinking about the task of “fixing” particular federal rules due to perceived problems with the way in which current civil discovery is conducted.”

— Excerpt from Information Governance Initiative Commentary on Proposed Changes to the Federal Rules of Civil Procedure

The US Judicial Conference Advisory Committee on Civil Rules has proposed amendments to the Federal Rules of Civil Procedure, and has asked for public comment. Amendments to these same Rules in 2006 are often cited as demarcating the beginning of the current era of electronic discovery.

Given the importance of these Rules, the IGI decided to submit a comment to the Committee. There over 2000 comments on these proposed revisions.

Providing our commentary is part of the Information Governance Initiative's commitment to public advocacy for information governance.

You can find our comment, drafted by Jason R. Baron, Co-Chair of the IGI, here on the regulations.gov website. All comments are available here. More information about the Rules and the comment process is available here.

Photo Credit: Barclay T. Blair

 

THE INFORMATION GOVERNANCE INITIATIVE AND AHIMA FORM PARTNERSHIP

We are pleased to announce that we have formed a partnership with AHIMA - the American Health Information Management Association. AHIMA is the premier association of health information management (HIM) professionals worldwide, with more than 71,000 members.

Like other information professionals, health information management professionals are starting to explore how Information Governance can help them achieve their goals of effective management of the health data and medical records needed to deliver quality healthcare to the public.

We will work to bring our research and content to AHIMA's membership, and they will share their insights on the management of health information with the IGI. We look forward to working with the AHIMA team.

More information on our relationship can be found below, in an article from the Journal of AHIMA.

 

AHIMA PARTNERING WITH INFORMATION GOVERNANCE THINK THANK

Two notable developments cap off a productive Information Governance Month for AHIMA: a partnership with the Information Governance Initiative (IGI) and the creation of an information governance page for AHIMA’s website.

The Information Governance Initiative, which is run by Founder and Executive Director Barclay T. Blair, is a cross-industry consortium and think tank focused on promoting information governance efforts within a broad range of business types and industries. Its mission, among other goals, is to “advance the practice of information governance.”

Information governance is a broad activity with a large number of stakeholders, Blair said, which includes healthcare professionals. He noted that AHIMA’s membership owns information in a very challenging market that’s subject to overlapping and complex requirements and regulations. Because of this, information governance initiatives are vital to ensuring healthcare records meet compliance requirements and, at the same time, ensure the health and safety of patients.

“I think AHIMA’s membership has a lot of insight that comes in operating in that environment,” Blair said. “It’s very useful and very insightful for the other [Information Governance Initiative] stakeholders in this conversation.”

Blair hopes that IGI’s partnership with AHIMA—IGI’s first partnership with a healthcare organization—will help raise the profile of information governance.

“I think one of the problems shared across all sectors is that there’s been a lot of inattention to the importance of information, and that needs to change,” Blair said. “If it doesn’t change, frankly, I think that it’s a threat to our economy, it’s a threat to privacy, it’s a threat to the justice system.”

IGI has established a “Global Information Governance Day” on the third Thursday of February to raise awareness of the importance of information governance efforts for all industries that manage and use information. Blair recognizes that there are challenges and risks inherent in protecting health information. He says one of the biggest hurdles is the fact that health information doesn’t necessarily reside in one system.

“It can kind of pervade a lot of different systems and repositories in an organization, and ones we don’t necessarily think about. I think that makes it uniquely challenging,” Blair says.

IGI has created several videos on information governance, which AHIMA plans to share on its website, www.ahima.org, as a means of communicating information governance as a priority with its members and partners. One video answers the question “What is information governance,”while the other describes “The best way to fail at information governance.”

AHIMA has also launched a new information governance landing page, called Information Governance: Up Next. The page highlights AHIMA’s information governance expert advisory panel, tips for establishing information governance principles for healthcare, steps for developing an information governance maturity self-assessment, and tips for healthcare professionals who want to advocate for information governance.

The page eventually will serve as a repository for the findings of AHIMA’s upcoming survey on information governance initiatives in healthcare, conducted through a partnership with Cohasset Associates.

Photo CreditStephen Cummings

 

PODCAST: WHAT DO LAWYERS NEED TO KNOW ABOUT INFORMATION GOVERNANCE?

“[The IGI] is an exciting new development in the world of Information Governance, a term which has been around for a while, but is now catching fire.”

— Sharon Nelson, Ride the Lightning Blog

Jason R. Baron, Co-Chair of the IGI was recently a guest on the Legal Talk Network Digital Detectives podcast. On the podcast, Jason talks about the Information Governance Initiative and the role that lawyers play in IG. The podcast is hosted by Sharon D. Nelson and John W. Simek.

Take a listen to the podcast here:

 

WE ARE PARTICIPATING IN THE EXECUTIVE CONFERENCE ON INFORMATION GOVERNANCE

Bennett B. Borden, IGI Founder and Chair, and Jason R. Baron, IGI Co-Chair, will be moderating sessions and speaking at The Executive Conference on Information Governance: Collaborative Strategies for Maximizing Value and Minimizing Risk, jointly sponsored by ARMA International and The Sedona Conference®. The event will be held at the Omni Amelia Island Plantation Resort, April 14-15, 2014, Amelia Island, Florida.

From The Sedona Conference® website:

For the first time, The Sedona Conference and ARMA International are joining forces to launch a nationwide Information Governance conference, bringing together corporate and government executives from Records Management, Information Technology, Legal, Compliance, Privacy, Security, and other key disciplines to develop practical, comprehensive, real-world solutions for managing corporate information in a digital world. Utilizing the Sedona-style dialogue methodology, an expert faculty will seek common understanding from different stakeholder groups to create a framework for maximizing the potential – and mitigating the risks - of fast-growing data collections in complex organizations. Among topics to be explored:

  • Who are the stakeholders who must be at the IG table?
  • What is the value proposition for IG?
  • How can different IG professionals work with - and not against - each other?
  • How do we reconcile conflicting legal, social, and organizational cultures?
  • How will rapidly changing government regulations affect your IG program?
  • How will current trends in technology help you build your IG infrastructure?
  • What will be the IG challenges of the future, and how will we met them?
  • And much more!

The program is designed to help experienced practitioners gain a deeper understanding of the complexities that can arise with advanced information governance issues.

For more information, see The Sedona Conference® website or the ARMA Internationalwebsite.

[Photo credit ]

 

WE CELEBRATED GLOBAL INFORMATION GOVERNANCE DAY, AND HERE ARE THE TWEETS TO PROVE IT

As mentioned yesterday, IGI Charter Supporter RSD hosted a Tweet Chat to commemorate Global Information Governance Day. It was a great success, with participation from a wide range of #InfoGov practitioners. Check out some of the tweets below.