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Here Comes the Chief!

HERE COMES THE CHIEF! THE IGI DISCUSSES CIGO AT ARMA METRO NYC EVENT

We are in an era of information and with that comes the difficult task of overseeing the implementation of the correct processes and structures to govern that information. This would take a new kind of leader, one who could bring together the various facets, understanding their needs and the needs of the company as a whole and operationalizing them. That leader is the Chief Information Governance Officer (CIGO).

What we really need is a CIGO

On April 16th during an ARMA Metro NYC presentation entitled "Here Comes the Chief! Understanding why the role of CIGO is a crucial development in IG," Barclay T. Blair, our Executive Director and Founder of the IGI will discuss why this new information governance role is needed and what the functions of a CIGO are. Barclay will also share with guests at the event where we are beginning to see these roles emerge from within organization including those who are taking the initial steps to advocate for the role.

The ARMA Metro NYC event takes place from 5:00 PM to 8:30 PM at the Vanderbilt Suites located at 200 Park Avenue in the MetLife Building.

For more information about the the event or to register, visit ARMA Metro NYC April Evening Meeting.

 
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INFORMATION GOVERNANCE: THE FUTURE IS NOW

Information governance took center stage last month at the New York City LegalTech conference, on panels sponsored by Charter Supporter Nuix, and IGI Partner, ARMA International.

In the breakout session “Information Governance in the Now,” panelists explored where IG stands today as a concept, as a practice and as a market.

This panel was moderated by Julie Colgan, Head of Information Governance Solutions at Nuix. Panelists included IGI’s General Counsel Jay Brudz, Partner, Drinker Biddle & Reath LLP.

The panelists discussed the fact that information governance is moving from theory to practice. But what exactly does it mean when people say they’re doing information governance? Is information just a new name for records management, or is it something else?

Those may be hard questions to answers. But it’s Brudz’ opinion that while most mature organizations are good at managing records, the people in charge of that task don’t typically interact with the business people to ensure they have the information necessary to make the best decisions for their companies.

The solution to the problem is to create the position of the chief information governance officer (CIGO) – a C-level executive who can bridge that gap between the governance side of the organization and the business side to help business get done what it wants to get done, Brudz said.

“It’s not just about risk, it’s also about opportunity and where you can build that bridge,” he said. “For a more mature organization, CIGO is that bridge. Someone has to be in charge of the governance of information and we need accountability and properly empowered leadership to get this done.”

Colgan agreed that what’s needed is for disparate stakeholders to come together to ensure that big data initiatives have the foundation upon which to be successful.

“If we are doing data mining to uncover insights about our customers or markets we need to have reliance that the information has integrity and it’s good to make decisions on and that trends we are uncovering are real and reliable to make decisions on,” she said.

Brudz also said that cybersecurity – particuarly in response recent data security breaches – as well as big data projects are going to drive executives to think about adding funding for IG projects into their budgets.

Information governance, therefore, should incorporate all the tools needed to better manage information. Implementing an IG strategy will help unlock the value of data and improve decision making.

In the “Information Governance 2020 and Beyond” session, also moderated by Colgan, a panel of IG visionaries, including Barclay Blair, IGI’s Founder and Executive Director, looked into their crystal balls to deliver predictions about the future of IG.

“Good information governance practice requires knowing where important data is stored, understanding what it is worth and making sure it is protected,” according to ARMA. “Over the next decade, technological and economic changes will challenge businesses; new data consumers, types, sources and endpoints will require businesses to continually adapt their information governance and security policies or risk losing data integrity.”

However, there is an incredible vacuum at the corporate governance layer around the problem and the opportunities of information, Blair said.

“The CIO title is a lie,” he said. “CIOs do not own information, they own infrastructure. So who is the owner of the information? That is the unanswered question that is going to be answered for sure by 2020. Will that person be a chief information governance officer as we have posited?”

Listen to the Sessions

Sponsored by Nuix and ARMA International

Here's your chance to listen to all the sessions again from the "Information Governance Today, Tomorrow, and Beyond" track.

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Hey! I am first heading line feel free to change me

For his part, Blair said he doesn’t care what it’s called but there must be a coordinating function to bring together all of the silos in an organization that are trying to solve the same problems: What is the value associated with the information and what are the risks?

“There’s no clearing house for those things to be rationalized in a logical way and that’s what’s needed and that need isn’t going to go away,” he said. “And it’s going to get funded – money is coming from information security into information governance.”

Panelists agreed that information governance is here to stay because the information silos are converging and now people in all departments are sitting together at the table, working in a more coordinated effort.

“Whether we call it information governance or not, I really don’t care,” said Jason Stearns, corporate vice president in the business resilience department and corporate records manager at New York Life Insurance Company. “Are we working in a coordinated effort for the same end result. That’s what I care about.”

Some panelists weren’t sure whether the person heading up this function needed a special title, such as chief information governance officer, as long as that individual was getting the job done. Others, however, said in terms of wading through the politics of an organization and selling IG programs internally, title matters – but the substance behind the title matters more.

“We need to entice people into the industry and if a title help people to be respected, then we need to have some sort of label, but we need to ask what the job description is,” Stearns.

Blair said the IGI is working on a job description for a CIGO – not to solve world hunger – but to push market forward to highlight the fact that there is a clear vacuum at the executive layer around who owns the information.

“Definitions are important because big companies won’t invest money in something unless Gartner says it’s a thing,” Blair said. “Vendors won’t put money into developing technology to solve a problem unless they think it’s a thing.”

For IG to become a mainstream discipline in organizations, it has to coalesce around a common understanding, so definitions matter, Blair added.

“We have to be speaking the same language to have this conversation,” he said.

As to the question of whether there is an IG market, Blair said, “our research indicates that people are buying and selling stuff that they think of as IG. If that’s not a market, I don’t know what it is.”

By 2020, a successful adoption of IG would mean it would be embedded into the way we do business rather than as a separate discipline and market, according to Blair.

 

IGI BOOT CAMP ON FEBRUARY 2, 2015 AND ROUND UP OF IGI’S PARTICIPATION AT LEGALTECH® NEW YORK, FEBRUARY 3-5, 2015

It’s time again for LegalTech® New York. Join members of the Information Governance Initiative (IGI) Executive Team—Barclay T. Blair, Bennett B. Borden, Jason R. Baron, and Jay Brudz—who are participating in numerous panels at the upcoming LegalTech New York held February 3-5, 2015. This year marks the IGI’s one year anniversary. See below for a list of panels on which the team is speaking. Register for the conference here.

Save the date and register for IGI’s one-day, boot camp on at Cardozo School of Law on Monday, February 2, from 9:00 AM to 4:00 PM. The IGI Boot Camp is a practical, hands-on seminar about IG. During the sessions, practitioners will learn about setting the stage for IG at their organizations, getting started on their first IG project, forming an IG steering committee, and much more. Seating is limited. Register today to reserve your spot.

Round Up of IGI’s Participation at LegalTech New York

Day 1: February 3, 2015
Title: Counsel’s Secret Weapon in the Information Wars: Governance Strategies and Tactics
Track 1: Information Governance
Time: 2:00 PM-3:15 PM
Jason R. Baron (IGI Co-Chair) speaks on a panel sponsored by IGI Charter Supporter, HP.

Day 2: February 4, 2015
Title: User-Defined Predictive Coding for Fact Finding and Prioritized Review
Track 1: User-Centric Discovery
Time: 2:00 PM-3:15 PM
Jay Brudz (IGI General Counsel) speaks on a panel sponsored by IGI Charter Supporter, Recommind.

Title: Information Governance: Applying Technology to Information Governance: Data Management, Litigation Holds, Records Retention and Destruction
Track 6: EDiscovery Empowerment
Time: 3:45 PM-5:00 PM
Bennett B. Borden (IGI Co-Founder and Chair) speaks on a panel sponsored by IGI Supporter, Kroll Ontrack.

Day 3: February 5, 2015
Title: Information Governance in the Now
Track 4: Information Governance Today, Tomorrow and Beyond
Time: 10:30 PM-11:45 AM
Jay Brudz (IGI General Counsel) speaks on a panel sponsored by IGI Charter Supporter, Nuix, and IGI partner, ARMA International.

Title: Legal’s New Role in Enterprise Risk Management: Using ‘Big Data’ Analytics to Identify Hidden Risks
Track 8: Big Data & Analytics
Time: 10:30 AM -11:45 AM
Bennett B. Borden (IGI Founder and Chair) speaks on a panel sponsored by IGI Charter Supporter, Xerox.

Title: Protecting Employee and Customer Privacy in an Era of ‘Big Data’ Monitoring
Track 8: Big Data & Analytics
Time: 12:15 PM to 1:30 PM
Jason R. Baron (IGI Co- Chair) leads a panel discussion sponsored by IGI Charter Supporter, Xerox.

Title: Information Governance 2020 and Beyond
Track 4: Information Governance Today, Tomorrow and Beyond
Time: 2:00 PM -3:00 PM
Barclay T. Blair (IGI Founder and Executive Director) speaks on a panel sponsored by IGI Charter Supporter, Nuix, and IGI partner, ARMA International.

 

JASON R. BARON DISCUSSES NEW RECORDKEEPING LAW THAT UPDATES HOW THE FEDERAL GOVERNMENT HANDLES ITS RECORDS

In a recent article published by ARMA International, Jason R. Baron (IGI Co-Chair) discusses the Presidential and Federal Records Act Amendments of 2014 which were recently signed into law by President Obama. According to Jason, the law has “provisions aimed at modernizing and improving the recordkeeping and information management practices at federal departments and agencies.”

Among the provisions included in the new law are an update to the federal definition of a “record;” vesting the U.S. Archivist with the authority to make binding determinations on what constitutes a record; and the codification and statutory authorization for aspects of the Archivist’s 2012 Managing Government Records Directive. The IGI previously provided a public comment on the National Archives and Records Administration’s (NARA) draft automated Electronic Records Management (ERM) report and plan under that latter directive.

Click here to read Jason’s article in full.

 

IGI RECOGNIZED BY THE COMMUNITY FOR ITS CONTRIBUTIONS TO IG

We are honored to be recognized by the information governance (IG) community for our contributions to the discipline. Recently, the Information Governance Initiative (IGI) was identified among the top ten IG resources and organizations in a compilation assembled by Charter Supporter RSD. IGI was in good company, including some of our partners: AHIMA, ARMA International, ILTA, and MER.

IGI was also voted “finalist” in the Best Information Governance Resource category at the Information Governance Conference 2014. Barclay T. Blair (IGI Founder and Executive Director) won Best Information Governance Contributor, and his company, ViaLumina, was voted Best Information Governance Consultant.

We are grateful for these kudos from the IG community and look forward to contributing excellence to the discipline in years to come. Thank you!

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Join the IGI:
Not a member of the IGI Community? The IGI Community (Beta Version) is a place for practitioners from all facets of IG to come together and learn from each other. The IGI Community includes a public area where registered subscribers can access select IGI resources and a private, by-invitation-only membership site for working IG practitioners. Join today.

 

WE ARE PARTICIPATING IN THE EXECUTIVE CONFERENCE ON INFORMATION GOVERNANCE

Bennett B. Borden, IGI Founder and Chair, and Jason R. Baron, IGI Co-Chair, will be moderating sessions and speaking at The Executive Conference on Information Governance: Collaborative Strategies for Maximizing Value and Minimizing Risk, jointly sponsored by ARMA International and The Sedona Conference®. The event will be held at the Omni Amelia Island Plantation Resort, April 14-15, 2014, Amelia Island, Florida.

From The Sedona Conference® website:

For the first time, The Sedona Conference and ARMA International are joining forces to launch a nationwide Information Governance conference, bringing together corporate and government executives from Records Management, Information Technology, Legal, Compliance, Privacy, Security, and other key disciplines to develop practical, comprehensive, real-world solutions for managing corporate information in a digital world. Utilizing the Sedona-style dialogue methodology, an expert faculty will seek common understanding from different stakeholder groups to create a framework for maximizing the potential – and mitigating the risks - of fast-growing data collections in complex organizations. Among topics to be explored:

  • Who are the stakeholders who must be at the IG table?
  • What is the value proposition for IG?
  • How can different IG professionals work with - and not against - each other?
  • How do we reconcile conflicting legal, social, and organizational cultures?
  • How will rapidly changing government regulations affect your IG program?
  • How will current trends in technology help you build your IG infrastructure?
  • What will be the IG challenges of the future, and how will we met them?
  • And much more!

The program is designed to help experienced practitioners gain a deeper understanding of the complexities that can arise with advanced information governance issues.

For more information, see The Sedona Conference® website or the ARMA Internationalwebsite.

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