IGI Co-Chair, Jason R. Baron, was interviewed by Richard Walker in the recent article, “Agencies Going ‘Cloud First’ Face a Records Riddle,” published at InformationWeek Government. Click here to read the article.
According to Baron, federal agencies attempting to comply with the Obama Administration’s directive to shift to cloud computing would be well-advised to address their electronic recordkeeping obligations upfront or risk failing to meet key and impending e-recordkeeping deadlines. The “Capstone” approach, introduced by the National Archives and Records Administration (NARA) in August of last year, one option for addressing these concerns, is discussed.
Agencies that aren’t spending enough time on electronic records requirements at the beginning of the process of migrating to the cloud for email may have difficulty meeting these deadlines, said Baron.
“Otherwise you’re building what amounts to a slow-motion train wreck, where you’ve got this cloud and you’ve got a million emails somewhere in there and that’s all very good. But at the end of the day, when the agency wants [to forward email records] to NARA, it may not have deleted any email or differentiated between what’s permanent and what’s temporary. You need to think about these issues on the front end.”